The mission of MHAOhio is to transform how people think about mental illness, make it easier to get help, and give people the support they need to get better and stay better. Our guiding principles include responsibility, respect, inclusivity, expertise, trust, communication, emotional health, and equity. We are committed to recruiting and continually cultivating a diverse and inclusive workplace. MHAOhio provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sexual orientation, gender identity, gender expression, sex (including pregnancy), national origin, age, disability, genetic information, marital status, or veteran status in accordance with applicable federal, state, and local laws.
Flexible hours between 8:00 AM and 5:30 PM Monday through Friday, 40 hours/week. Weekend and evening hours as needed. Opportunity for hybrid in-office/at-home work.
Status and Supervision
Reports to the Executive Director. This position is exempt.
This is a full-time position responsible for managing finances, record keeping, and operations. Works closely with Executive Director and senior leadership to define and implement strategies and innovations for increasing internal efficiencies, controlling expenses, and generating revenue for the organization. Ensures that internal infrastructures and resources are sufficient to support programs and strategies through adequate procedures, materials, and supplies. Executes sound business practices within organizational operations and establishes performance benchmarks to ensure economy and efficiency. Fosters productive relationships among the organization’s professional staff, its members, and its suppliers through effective customer relations management.
Oversees monthly and quarterly record keeping and reporting of organization’s financial performance against budget and provides related reports to the Board of Trustees, Executive Director, senior leadership and Finance/Audit Committee on a monthly basis
Monitors cash flow on a continuous basis and takes necessary action to ensure that cash requirements are met
Develops and implements reliable methods for forecasting trends and the fiscal stability and growth of the organization
Prepares all necessary items for annual audit and IRS Form 990 and serves as the liaison for the external auditor
Prepares all financial reports to all funders including government entities, private foundations, and other funding sources
Leads budget preparation for grants requests
Executes bimonthly payroll for employees and contract workers with third-party processor
Coordinates limited human resources functions such as benefits management
Ensures that the organization’s general ledgers, accounts receivable and payable, accruals, revenue distribution, depreciation, property and inventory, and operating expenses are maintained properly and consistent with not-for- profit, 501(c)(3) practices
Ensures sound fiscal compliance with federal, state and local laws, industry standards, and generally accepted accounting principles
Ensures compliance with financial policies and practices established by the organization’s Board of Trustees and/or the Executive Director and recommends efficiency enhancements as appropriate
Assesses business processes that relate to financial management and suggests strategic and tactical enhancements
Assists in managing relationships and outcomes with external vendors that support the organization’s financial management functions including the external auditor, investment counselor, and banking institutions in collaboration with the Executive Director
Manages the budget appropriation and monitoring processes consistent with acceptable industry standards and best practices in collaboration with the Executive Director
Establishes processes, systems, classifications, formats, and reporting systems related to budget development, adoption, monitoring and when needed, adjustment
Ensures that the organization consistently generates net positive income through appropriate expenditure controls and income expectations adopted by the Finance/Audit Committee
Operations Support and Management
Works with the administrative team to develop, direct, and manage goals, policies, priorities and practices relating to all aspects of office management, including purchasing, supply inventories, printing and duplicating, postage and shipping, records management, office machines, and telecommunications
Works to improve the operational systems, processes and policies in support of the organization’s mission and strategic plan – specifically, supporting better management reporting, information flow and management, business processes and organizational planning, and determining needs, controlling costs, and analyzing areas requiring improvement
Assesses business processes that relate to office management and suggests strategic and tactical enhancements
Develops and implements processes for systematic retention, protection, retrieval, transfer, storage and disposal of records in accordance with organizational policies
Assists the Executive Director and senior leadership in establishing terms, conditions, and performance expectations embodied in contracts
Retains and manages contract files and notifies the Executive Director and senior leadership of any impending contract expirations so that contract renewals can be facilitated
Develops and streamlines various resources (e.g., reporting forms, request forms) to assist with policy/procedure adherence and consistent and efficient administrative functioning
Ability to work well independently and within a multi-disciplinary team environment, managing multiple and complex projects and priorities in a fast-paced environment with efficiency and organization and working cooperatively to meet internal and external goals and requests
Ability to work effectively with diverse people and communities, contribute to a collaborative team, and be people-centric
Outstanding decision-making skills and judgment, including the management of confidential information
Required: Bachelor’s degree in Finance, Accounting, Business Administration or related field. At least five years progressively responsible senior level experience in financial management or related position with direct responsibility for developing and managing budgets in excess of $1 million. Advanced skills in Microsoft Excel and QuickBooks. Experience using Microsoft Office Suite. Ability to communicate well orally and in writing.
Preferred: CPA credential. Experience with QuickBooks Desktop. Knowledge or experience with not-for-profit finance and accounting. Understanding of allocation of indirect expenses. Passion for mental health.
Salary range is commensurate with experience and other qualifications.
Medical, dental, vision, long-term disability, life, and AD&D insurance
Social Security, Worker’s Compensation and Unemployment benefits; vacation, holiday, sick time based on employee handbook; free parking; mileage reimbursement for work-related travel; staff development
To apply: submit resume, cover letter, and salary requirements to firstname.lastname@example.org
To apply for this job email your details to email@example.com