About Smart Columbus  

Smart Columbus, an entity of the Columbus Partnership, is an agile, collaborative innovation lab that serves the Columbus Region by anticipating and advancing what is new and next at the intersection of technology and community good.   

We seek to increase access to opportunity and an improved quality of life by promoting thought leadership on the future of cities, fostering an ecosystem of regional partners, and deploying human-centered technology in mobility, sustainability, digitalization, and urban technologies. 

The role

The Administrative & Communications Coordinator works across programs to support the execution of Smart Columbus’ portfolio of work. This role works closely with program leads to provide administrative and communications support for our sustainability and digitalization workstreams.  Some responsibilities include communicating with key stakeholders, coordinating meetings, preparing meeting materials, and helping with special projects.

You

To be successful in this role, you should have a high attention to detail with excellent organization skills, and ability to prioritize tasks and meet deadlines. Ultimately, you will provide administrative support to our staff and ensure all daily procedures run smoothly.

Reports to 

Director of Operations

Essential duties and responsibilities 

• Provide administrative support such as scheduling and coordinating meetings, preparing and sharing materials, organizing data and record-keeping. 
• Gather, enter, and/or update data to maintain records and databases, as appropriate; establish and maintain files and records.
• Serve as a point of contact and regularly communicate with agencies, funders, users, and other key constituents.
• Compose written documentation and correspondence; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.
• Collect, document and share project successes and milestones through the appropriate channels. 
• Assist with the coordination and preparation of formal, large meetings including tracking attendance, drafting communication and pre-read materials, venue selection and catering.
• Assist with project development, planning and implementation as directed. 
• Prepare presentations, spreadsheets and reports.
• Execute special projects through interpreting objectives, setting milestones, prioritizing tasks, and managing timelines.

Skills and qualifications  

• Thrives in an organization where no two days are alike. 
• Has strong communication skills and is at ease with individuals at all professional levels, including those in the highest levels of leadership and within the c-suite. 
• Has an interest in marketing, communications and events. 
• Able to work across organizational teams and prioritize competing demands. 
• A master of the details. 
• Able to coordinate schedules for individuals and larger groups. 
• Applies a service-oriented mindset to daily work and values continuous improvement. 
• Exercises sound, independent judgment in a variety of situations, but is also willing to ask questions and seek counsel when needed. 
• Maintains professionalism and discretion when handling confidential matters. 
• Expert proficiency in Microsoft Office and Google Workspace.   
• Quick learner of new skills and software. 
• Able to occasionally travel and work outside of standard office hours to accommodate meetings and events. 
• Eligibility to work in the United States 

We Offer  

• Unique opportunity in an award-winning, entrepreneurial nonprofit located on the Scioto Mile.  
• A team of teams. Smart Columbus is an entity of the Columbus Partnership, providing team members an opportunity to be a part of a bigger enterprise and connected to the work of the Columbus Partnership and One Columbus.  
• Energetic and collaborative team passionate about making a difference in the community.  
• Superior health and benefits package, including retirement.
• Generous vacation policy and paid holidays off.
• Professional development opportunities.  

To Apply

Please submit your resume and cover letter to careers@smartcolumbus.com with “Administrative & Communications Coordinator” in the subject line. 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The Columbus Partnership is an equal employment opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, sex, age, religion, ancestry, national origin, citizenship, disability, military status, sexual orientation, or genetic information. The Columbus Partnership requires all employees, vendors, and associates to support its nondiscriminatory policies.